Use MS Word to organize and send out meeting minutes, and summaries of daily client meetings. Scanned documentation and performed data entry into Excel spreadsheets. Scheduled meetings and carefully monitored all action items. Manage 200+ emails and phone calls per day in a busy high-production office, always using proper email and phone etiquette. Coordinated travel arrangements including flight, hotel and ground transportation for Management. Maintained timekeeping/payroll/ benefit records for department employees. Perform data entry and maintain company and project-specific databases. Perform highly sensitive and confidential HR and financial administrative duties in a fast-paced work environment. Drafted, formatted and edited correspondence, ensuring confidentiality of sensitive information. Support an executive team or entire office? Coordinate internal and external meetings for senior management. Created Material Requisitions/Purchase Orders for departmental purchases. Edited and formatted presentation materials for internal and external presentations. Monitored and managed compliance to strict policies and procedures to ensure integrity of operations. Edit payroll/approvals as well provide reconciliation reports for labor. Promoted to senior-level position to work on business development presentations and proposals to win new customers. Provided back-up administrative assistance to other departments as needed and worked in tandem with other administrative staff. Coordinate and attend all Department and assigned interdisciplinary committee meetings for the purpose of minute taking and distribution to committee members. Provided support to 2 Litigation attorneys and 2 Bankruptcy/Workout Attorneys by performing investigative functions and drafting legal documents. Worked with internal and external customers regularly including executive team and international constituency. Provide administrative assistance to the Vice President and CMC Group within the Pharmaceutical Technology Management department. Managed special projects such as collateral material development and survey database. Scheduled appointments and Effectively able to execute word processing, oral presentations and other operational duties as required. Research and book all travel for both SVP's (VP Sales) -Volunteered to help plan the yearly picnic. Created extensive sales tool presentations: business proposals and executive summaries utilizing MS PowerPoint. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Senior Administrative Assistant job postings and resumes. Managed department recognition - awards, presentation at appropriate department meetings. Monitored office equipment maintenance and office supplies inventory. Monitored email and directed phone calls and correspondence to appropriate contacts to meet customer expectations. The top three keywords make up 49.21% of the total set of top terms. Maintained and updated inventory of exhibits and collateral for proposals; ordered and maintained inventory of office supplies. Created, developed and maintained department organizational charts and process flowcharts. Performed accurate data entry in a high-volume and faced-paced environment. If you possess this experience, including this keyword prominently on your resume when applying for a Senior Administrative Assistant position may help you stand out more to hiring managers. Coordinated and managed complex and/or shifting domestic and international travel arrangements that complied with company travel policy including visa preparation. Coordinated staff meeting agendas, catering and assist developing PowerPoint presentations for meetings. Prepared presentation materials for company's annual Open enrollment period. Work on special projects as requested, such as organizational charts, PowerPoint presentations or company-wide communications. Assist the EVP and Sr. VP in improving time efficiency by anticipating problems, actively pursing resolutions and perfecting current procedures. Assisted Vice President-Quality and Technical, Director-Product Development and Director-Process and Environmental with administrative functions. Provide administrative support to Sr. Director, Aviation and Aviation Department, including calendar management and preparation of presentation materials. Handled and maintained highly confidential and sensitive information regarding clients and meeting outcomes. There is very little skills overlap between resumes and job descriptions for Senior Administrative Assistant positions. Provided support to the Senior Managers including maintaining calendars and scheduling meetings. Reviewed department budgets for errors and submitted corrections through appropriate channels. Arranged and coordinated special events to include all logistics ensuring execution within budget. Prepared meeting invitations, developed agendas, compiled minutes and assigned action items. Interfaced with both internal and external customers Interviewed job applicants for potential job placement. Trained and supervised five other administrative staff members. Provided all logistical support for committee meetings from planning through event conclusion and reconciliation. Prepared PowerPoint presentations; maintained departmental files; coordinated department meetings, arranged domestic and international travel arrangements. Provided assistance with travel arrangements, expense reimbursement, calendar management, presentation assistance. Our hope is that knowing this information can help you make your best impression with your next potential employer. Handled high volume data entry and confidential patient information routinely. LinkedIn Senior Administrative Assistant in Moses Lake, WA Acted as liaison between department staff and headquarters departments for computers, licenses, phone lines and office supplies. Answered telephone calls, maintained executive calendars, coordinated travel arrangements, and updated office records. Facilitated completion of contract and honorarium requests through Legal and Accounting departments. Assist external customers with information regarding cases disseminate correspondence to government entities. Coordinated monthly executive Pipeline Review Committee meetings. Present the most important skills in your resume, there's a list of typical senior administrative assistant skills: Executed international and domestic corporate events, conferences and other special events. Organize and schedules extra-department meetings. Administered and managed office supplies for the district office of the engineering department, limiting expenditure to its minimum. Coordinate with teachers and facilitators for operational support activities of classrooms and business incubator. Designed, developed and implemented an administrative processes and procedures manual which improved consistency and productivity throughout the team. Coordinate meetings such as; unit/hospital committee meetings, take accurate minutes as well as ensuring timely posting of minutes. Processed high volume of intricate expense reports. Get started on your journey with a new ZipRecruiter Profile today! Prepared meeting logistics, coordinated cost efficient travel arrangements and created accurate invoices and expense reports. Assisted support team and 50 units with Human Resource issues as it related to payroll, benefits and company policies. Provided general support for staff of Consumer & Member Marketing (40 staff members) and Vice President of Consumer Marketing. Provided administrative support for Vice-President of Southwest Business development and twenty of his direct reports. Assisted Director-Payroll with time-keeping records for department. Collaborated with other administrative assistants, scheduling meetings and resolving issues including proper coverage and overseeing general office duties. Reviewed appointment calendars, arranged travel reservations, and prepared expense reports when requested. Maintain and update organizational charts for Integrative Biology, included photo. Improved efficiency by organizing paperwork and files into confidential, detailed-oriented filing system; designed and improved forms that expedited procedures. Centralized payroll input and approval, expense reporting, invoice payments, and tracking of continued education and other departmental goals. Provide executive support to the Director of Library Services and administrative assistance to Library Department. Gathered and organized documents and SharePoint files to maintain consistency and adherence to all company and government regulations. Uncommon Keywords on Senior Administrative Assistant Job Descriptions. Implemented the WebEx Training Center tool and hosts/produces 20 virtual classes a year. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Worked with senior accountants to develop standardized formatting for financial statements and other corporate documents. Safeguard printed and electronic sensitive information; composed a wide variety of recurring internal reports and documents, obtained at meetings. Coordinated, attended and transcribed minutes for monthly Management Departmental meetings, staff meetings and Physician Conferences. Implemented outstanding initiative and judgment in making decisions having sound knowledge of department and company policies and procedures. Selected as sole site administrator for web-based time and attendance system (Kronos) for over 150 employees. Arranged international and domestic travel plans including ground transportation and hotel bookings. Career Paths for a Senior Administrative Assistant, Executive Administrative Assistant Skills, Administrative Assistant To Vice President Skills, Administrative Assistant/Technical Skills, Clerk's Assistant/Administrative Assistant Skills, Administrative Assistant/Communications Skills, Administrative Assistant To Vice President, Clerk's Assistant/Administrative Assistant. Aided in training new employees, offered exceptional customer service, and scheduled domestic and international travel arrangements. Recorded minutes at Patient Safety Advisory Committee Meetings. Greeted visitors and screened incoming telephone calls utilizing excellent customer relations skills. Prepared and distributed agenda materials for meetings, coordinated the scheduling of Board/Committee Meetings, managed the Outside Counsel Billing process. Organized Regional Sales Meeting for entire Magnetic Tape Division including travel within budget, itinerary and agenda. Generated and completed purchase orders and vendor invoices; reduced/monitored office supply expenses. Maintained a high level of confidentiality of sensitive information while providing administrative support for the Human Resources department. We're sending an email you can use to verify and access your account. Mentored new Administrative Assistants and temporary staff on office procedures, internal systems and business structure/contacts. Keep track and update KRONOS (payroll system). Perform confidential, complex secretarial and administrative functions requiring a high degree of independent action for 3 orthopedic surgeons. Provided administrative support to Business Development/Corporate Licensing team, primarily for Vice President/Chief Licensing Officer and 2 Executive Directors. Common Keywords on Senior Administrative Assistant Resumes. Created agendas and documented action items assigned to division staff. Provide administrative and clerical support to Regulatory Affairs HIV & Liver Disease/Regulatory Medical Writing Groups. Provided administrative leadership, customer service, program administration and executive assistance in Community Health and Environmental Services and Income Maintenance. Provided support to the Sr. Vice President of Industry Relations, the Vice President of PDL Development and other project leads. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. As an administrative assistant, you are a critical bridge between your bosses and your co-workers. Scheduled and coordinated internal and external meetings and coordinated domestic and international travel arrangements. Oversee logistics, menus and food services, office supplies, audio visual support, room set-up, etc. Managed Business Owned Application project to validate current usage of company used applications via the SharePoint application. Provided administrative assistance to upper-level Manager and Vice President, and all subordinates. Designed and maintained internal SharePoint site to facilitate communication on active pool acquisitions. Verbal & Written Communication. Supported the Director of Administration through direct coordination with technical and administrative staff support requirements concerning corporate and government contractual obligations. Prepared support materials including PowerPoint presentations and spreadsheets for conventions and meetings with up to several hundred attendees. Assisted in the development of communications and training materials for internal and external customers. Ordered and maintained office supplies, reconciled departmental budgets, applied cash, updated and maintained departmental and employee records. Reviewed and tested software and hardware for accuracy and consistency with documentation, identifying problems and suggesting revisions. Represented SVP and collaborated with executives, managers and staff at various corporate locations to meet business requirements. Reviewed time sensitive information, responding to deadlines and distributing information to management teams. Arrange conference meetings and distribute logistics to internal and external customers. 3-5 years’ experience as an administrative assistant preferably in a large organization supporting senior/executive management (2 years’ experience as an Senior Administrative admin required.) Provided direct administrative support and excellent customer service to staff and other visitors entering facility. Prepared and processed legal documents with court, dictated letters and conducted legal research maintaining confidentiality of client. Provided support and time management by coordinating/scheduling meetings/luncheons, managing calendar, screening calls, and managing travel arrangements. Coordinated conferences and lunch meetings for up to 50 guests via WebEx and across multiple time zones. Managed registration for 15+ trade shows; coordinated travel reservations and accommodations; managed the logistics for business development workshops. Submitted Purchase Orders for sub-contractors for price/variance reconciliation. Handled confidential and sensitive information at all levels. Managed all executive level administrative tasks including scheduling meetings, conference calls, calendar management and travel arrangements for department. Coordinate all company policies and procedures and communicate with other affiliated organizations. Assumed associate economist responsibilities through attrition and recruitment of higher level junior economists. Developed and implemented more efficient procedures for office operations including an office procedures manual. Organize and schedule meetings and appointments. Ensured accurate data entry of key indicators and confidential student information. Preform a wide variety of administrative and secretarial services including screening visitors and answering phone calls. Managed calendar for Programs Manager and additional managers to include scheduling and rescheduling meetings. Evaluate administrative processes for improvement, make recommendations and provide guidance to other clerical/administrative staff regarding office policies/procedures as needed. Manage weekly payroll to Finance department with KRONOS timekeeper system. Maintained a high level of professionalism and diplomacy while delivering exceptional customer service to all faculty members. Arranged interviews, escorted candidates if necessary, prepared interview assessment packages for staff members and HR participating in interviewing. Created and updated various personnel records and organizational charts. Facilitated Internet conference calls with hands-on database templates. Performed word processing functions, posted and distributed citywide job announcements. Maintained detailed calendar of appointment schedules for business meetings, conferences, domestic/international travel arrangement and special events. Expedited a high volume of written correspondence: emails, memorandums, and letters accurately and efficiently. Developed department SharePoint site and facilitated transition of files from old system. Provided exceptional assistance to the Senior Operations Manager and Direct Reports. Managed administration and logistics for technical training events, interfacing with internal and external customers. Managed daily office operations, maintained accurate records and performed numerous administrative tasks. Offered exceptional customer service and assist to customers, assuring them availability for service repairs. Ensured accurate timekeeping input and approves Kronos timekeeping for entire department (49 employees) on a weekly basis. Prepared financial statements and setup appropriate inventory procedures. Prepared presentation materials, routine and confidential correspondence, letters and reports. Will they manage other employees? Operated telephone switchboard to answer, screen, or forward calls, providing information, taking messages, and scheduling appointments. Briefed supervisor on matters to be considered before staff meetings and on problems and issues affecting the supervisors are of responsibility. The top three keywords represent 37.45% of the total set of top resume listed keywords. Organized and executed administrative tasks and assignments; researched, compiled and organized informational data. Managed department communication for manager(s) including mail and email, exercising discretion of confidential information and material. Maintained and updated Purchase Requisition and Computer Requests in SharePoint database. We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Streamlined office procedures to promote better efficiency. The core competence or skills section of your resume is where you state the skills and qualities you are coming with to succeed on the administrative assistant job. responsibilities of the Office, department, unit or individual staff member to which the position is assigned. Facilitated a team move to a new floor in record time (less than 2 weeks), with minimum disruption. Here are organizational skills needed for … Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Senior Administrative Assistant positions. Complete detailed time and expense tracking in support of client bills and completed data entry of conversion/configuration values using PeopleSoft application. Screened telephone calls, managed email correspondence and greeted visitors for executives. Provided administrative support and assistance by delivering meeting logistics, cost efficient travel arrangements, and accurate invoices and expense reports. Schedule Controller's staff meetings, creates the agenda and establishes WebEx as needed. Prepared and notarized legal documents, including warrants and affidavits. Obtained and organized all pertinent information to prepare for internal and external meetings. Draft and distribute correspondence pertaining to department meetings/events. Calendar Scheduling, Invitations, WebEx, Reservation of Meeting Rooms and Parking. While these professionals certainly draw on essential secretary skills and tasks, they must also go above and beyond in almost every aspect of the job. Performed administrative tasks including correspondence, telephone, travel arrangements, incoming and outgoing mail. Provided administrative support and assistance to the Regional Manager and five direct reports for Citibank International. Created documents and PowerPoint presentations proofed and edited correspondence for high-level meetings with timeliness and accuracy. Manage and train all new staff Timekeepers on employee schedules in KRONOS. We've identified some online courses from Udemy and Coursera that will help you advance in your career. Processed and reconciled monthly payroll. We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. Let's find out what skills a senior administrative assistant actually needs in order to be successful in the workplace. Coordinate and maintain calendar including scheduling meetings and appointments and obtaining background information needed for discussion. Managed vendor accommodations for special events and training seminars. Performed project team administrative functions including meeting minute recording and distribution, correspondence, and filing. Coordinate all large department meetings and social events including monthly department meetings and holiday gatherings. Planned Southeastern Region events, including conferences, training sessions, and seminars; attended committee meetings and transcribed minutes. Coordinate banker/client meetings including audio visual, catering, speakers, marketing, etc. For example, 10.6% of senior administrative assistant resumes contained procedures as a skill. Initiated and contributed to the adoption of to the revised organizational forms and programmatic procedures. Handled confidential salary and review information for staff members. Organized and scheduled department meetings via Microsoft Outlook. Provided administrative assistance to all departments to promote efficiency of company. Web Meeting Manager - managed web meeting intranet updates for staff meetings, capturing minutes of actions required and decisions. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as a Senior Administrative Assistant. Provided superior temporary administrative assistance to various businesses throughout the City of Chicago quickly learning the demands of each position. You will learn how to configure these services to meet your own needs for different parts of the organization. Supported a team of Directors with calendar management, international travel arrangements, administered expense reports, preparation of PowerPoint presentations. Prepare or assist in the preparation of budgets, proposals, status reports and financial statements. Provided administrative and clerical support in the review, evaluation, development and implementation of emergency services activities. Maintained data entry in the intranet personnel records system and various databases for security personnel. Coordinated travel arrangements, prepared travel expenses, provided phone support coverage, and performed other administrative tasks. Created presentation materials for quarterly and annual Board meetings and executive-level staff. Coordinated calendar and meeting preparation which included scheduling meetings, meeting rooms, hospitality and equipment arrangements. Collected and consolidated information for use in Executive/Steering Committee meetings. One of the best ways to acquire the skills needed to be a senior administrative assistant is to take an online course. Develop and maintained communication with all internal and external customers. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job. Provided general clerical support for the Organizational Analysis Unit. Coordinated travel arrangements for assigned staff, including hotel and flight accommodations, ground transportation and event/training registration. Serve as liaison for communications with management and senior staff throughout the corporation which includes confidential information. Answered questions regarding company policies and procedures. Handled travel arrangements and travel expense reports, coordinating flights, accommodations and created itinerary for specific meetings and events. Assisted with the planning and coordination of staff meetings, business related events and team building activities to ensure successful results. Performed a range of administrative functions as liaison among internal sales engineers and outside sales representative. Senior Administrative Assistant Skills The role of Senior Administrative Assistant takes an organized mind who is technologically savvy. Manage business travel arrangements domestic/international. 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